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Gain all the benefits, avoid the pitfalls of going digital
Converting your paper-based records into electronic documents can yield great benefits, but many problems can potentially undermine the effectiveness of an imaging solution. Scanning every one of your documents is time consuming and costly.
Rely on Iron Mountain expertise
With Document Imaging and Conversion services, you can implement a new digital imaging program or redesign your current program. Cost control is achieved by only scanning certain documents as needed. You can be confident that your organization will achieve its goals for enhanced access, security and compliance.
Iron Mountain Document Imaging and Conversion provides:
- Intelligent scanning: scan only what you need, when you need it
- Extensive expertise in backfile and day-forward scanning
- Desktop solutions that integrate with your current paper workflow
- Seamless interface with your EDM system or hosted image archive
- Best practices for document security, access, and compliance
- Rapid implementation with little or no capital investment
- Onsite or offsite availability
An intelligent, efficient approach to digitizing your documents
Scanning 100 percent of your documents may not provide the most cost-effective solution for your particular situation. Iron Mountain imaging solutions provide intelligent scanning, based on access requirements. Frequently accessed documents or important elements – such as the customized coverage page of an otherwise standard insurance policy – are scanned. Rarely accessed documents are not scanned until they are actually requested; documents are then quickly delivered through our Image On Demand service.
A well-designed, selective scanning program can yield dramatic reductions in conversion costs, while still meeting document access requirements.
Desktop capabilities that streamline imaging Capabilities for desktop document capture allow you to consistently and efficiently capture and image documents from widely distributed locations and quickly make them available for retrieval.
Documents are indexed by those who know them best - your knowledge workers - during their standard workflow. Indexing information is entered via a web interface, and a pre-printed barcode sticker is affixed to each document, giving it a unique, electronically recognizable identity.
At a convenient time, documents are converted to digital images with a scanner, a network-connected photocopier, or a fax machine and sent to an Iron Mountain server. Images and index records are then matched with software and made available to your end users for simple search and retrieval. The document capture process stays under your control, with documents kept in-house while being processed.
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Document Conversion Services
