COMPLIANT RECORDS PROGRAM MANAGEMENT

Companies looking for program maintenance assistance often turn to us when they see one or more of the following warning signals within their organization:

• The program hasn’t kept pace with changes in the organization
• The program doesn’t reflect the recent changes in the laws and regulations
• They are not sure if their policies reflect industry best practices
• They aren’t confident the program is being properly enforced

Iron Mountain Program Management services can ensure that your records program remains compliant and current with new laws, regulations, and changes in the business. Iron Mountain consultants can also work with you to make sure updates to your program are properly communicated and implemented in a timely manner.

Legal refresh and retention update

To ensure your retention schedule is to up-to-date with current retention values and citations, Iron Mountain Consulting can provide:

• Retention legal research using our extensive legal research database
• Operational retention requirements assessments
• Retention schedule re-publishing, in electronic and/or paper format
• Updated retention schedule application to our inventory, if applicable Program audit services

Iron Mountain Consulting can audit your company’s records management program on a periodic basis to determine if employees are properly following policies and procedures. Our consultants can look at the state of your records inventory to assess whether or not employees are accurately classifying records. Our experts can also analyze the records eligible for destruction versus those actually destroyed to assess conformity with your destruction approval process. We offer:

• Program audits and summary reports
• Audits of records inventory data to diagnose non-compliance