ACTIVE FILE MANAGEMENT

Overcome the challenges of distributed file management

Many organizations struggle to manage active documents in several locations – often while relying on part-time records managers. Outsourcing the task to Iron Mountain ensures files are consistently managed using best practices in line with compliance requirements.

With Iron Mountain Active Management Solutions you can:

• Gain convenient, reliable access to active files on a 24x7 basis
• Ensure broader, yet more controlled access
• Reclaim valuable space in your facilities
• Reduce document management costs
• Ensure consistency and compliance in your program
• Enhance continuity between onsite and offsite file management
• Ensure an unbroken chain of custody

Expertise in paper and electronic document management

Iron Mountain can provide integrated offsite management of all your active files, including your original paper-based documents, archived images, and on demand images for documents with low retrieval activity. Iron Mountain can often scan and distribute a document on-demand faster than a paper document can be retrieved from an onsite file room.

Offsite active file management capabilities include:

• Physical records storage including open-shelf and boxed storage
• File completion verification
• Drop filing and versioning
• Scheduled deliveries of physical records
• Diverse options for delivery of electronic documents

Offsite but never out of sight

While file management is handled offsite by Iron Mountain, you never lose sight of your files. Convenient, web-based access to your records management environment is available 24x365 via the Iron Mountain Connect™ portal.